ACADEMIC AFFAIRS UNIT

 

The Academic Affairs Unit of Federal Polytechnic Offa is a very important Unit in the Registry Department underthe office of the Registry. 

The unit handles all student Academic matter from admissions to the collection of students’ transcripts and certificate.

The Academic Affairs Unit has four major offices which handles different aspects of students Academic matters. These offices which are handled by capable officers include the Admissions office, Examinations and Records, Transcript processing office and Certificate Offices.

The Academic Affairs Unit is headed by a Deputy Registrar, who coordinates and is responsible for the day to day supervision of the activities of the Academic Affairs Unit.

 

LIST OF STAFF/SCHEDULE OF DUTIES

S/NO	NAMES	DESIGNATION	DESK
1.	MRS. ADESINA R.O	DEPUTY REGISTRAR	UNIT HEAD
2.	MR. AYOTUNDE A. AMOSUN	DEPUTY REGISTRAR	ADMISSION
4.	MR. ABUBARAKAR LATEEF TAIWO	CEO	CERTIFICATE
5.	MR. LIADI LAMIDI OLADAPO	CEO	TRANSCRIPT/RECORDS
6.	MR. ADEBANJI DAVIES O.	CEO	REGISTRATION OFFICER FOR AGRIC. TECH, AGRIC BIO ENVI. AND MEGATHRONIC(ND) STUDENTS
7.	MRS. ADESHINA-HAMZAT AYOBAMI	ACEO	REGISTRATION OFFICER FOR SCIENCE LABORATORY TECHNOLOGY (ND) AND VERIFICATIONOFFICER OF O’LEVEL RESULTS
8.	MRS. RASHEEDA I. ADESHINA		REGISTRATION OFFICER FOR BANKING AND FINANCE (ND/HND)
9.	MR. ORISUNMIBARE TAJUDEEN	SEO	REGISTRATION OFFICER FOR OFFICE TECHNOLOGY AND MANAGEMENT (ND/HND)
10.	MR. OLADIMEJI A. BADMUS	PEO I	ACADEMIC BOARD MATTERS AND SECRETARY EMIC AND VERIFICATION OFFICER FOR HND O’LEVEL
11.	MRS. BUKOYE FATIMOH	PEO I	ADMISSION
12.	MR. OLOBANIYI V. SUNDAY	PEO I	CERTIFICATE
13.	MRS. OYEWOLE MOTUNRAYO AJOKE	SAR	REGISTRATION OFFICER FOR SCIENCE AND LABORATORY TECHNOLOGY (HND) STUDENTS
14.	MRS. OPABAJO OLAYEMI MUINAT	AR	FINAL CLEARANCE
15.	MRS. IBRAHIM TAIYE FALILAT	AR	EXAMS AND RECORDS
16.	MR. AFOLABI ISMAILA ONAOLAPO	AR	REGISTRATION OFFICER FOR ALL DEPARTMENTS IN SCHOOL OF ENGINEERING (ND) ERIFICATION OF ND RESU;TS FROM OTHER SCHOOLS
17.	MRS. KADIRI ADEFUNKE	PEO II	REGISTRATION OFFICER FOR FOOD TECH,  ND/HND
18.	MRS. NJOKU FOLUKE T.	AR	REGISTRATION OFFICER FOR BUSINESS ADMINISTRATION(ND/HND)  STUDENTS
19.	MISS IYOHA ELIZABETH OSEREME	CONF. SEC  I	EXAMS AND RECORD
20.	MR. FATAI AKEEM KAYODE	HEO	REGISTRATION OFFICER FOR LIB SCI ND/HND STUDENTS
21.	MRS. OLAIYA BASIRAT OLANIKE	HEO	REGISTRATION OFFICER FOR INSURANCE(ND/HND) STUDENTS
22.	MRS. OLORUNKOBA-SHEU RONKE	HEO	REGISTRATION OFFICER FOR SCHOOL OF ENVIRONMENTAL STUDIES(ND/HND) STUDENTS
23.	MRS. OYEDIJO O.O	PAR	REGISTRATION OFFICER HOSPITALITY AND MANAGEMENT (ND) STUDENTS
24.	MRS. OJENIYI A.F	PEO II	REGISTRATION OFFICER FOR ACCOUNTANCY (ND/HND)STUDENTS
25.	MR. FAJOJU TEMIDAYO	AO1	REGISTRATION OFFICER FOR MASS COMM (ND/HND) STUDENTS
26.	MR. SANNI BOLAJI ABDULGANIYU	HEO	EXAMS AND RECORDS
27.	MR. ADEYEMI TAJUDEEN	CLERICAL OFFICER	DR’S OFFICE
28.	MISSOGUNTOLA ROFIAT	SECRETARY	ADMISSION OFFICE
29.	MR. LUKMAN AYANTOLA	ADMIN OFFICER (poly consult)	DR’S OFFICE
30.	MR. HASSAN TEMITOPE JAMIU	AEO	CERTIFICATE
31	MRS. .ADEYEYE SHAKIRAT	Secretary (Poly Consult)	DR’S OFFICE
32	ALBASHIR MIKIDADU	AO1	ADMISSION
33	MISS MOLOLUWA MASOMINU	AO1	ADMISSION
34	MRS. AJAYI OBEDAT MOTUNRAYO	AOII	REISTRATION OFFICER FOR ALL ENGINEERING (HND)
35	MRS. B. O.  BAMIGBOYE	PRIN. CONF.SECRETARY II	DR’s OFFICE
36.	MR OPOOLA		REGISTRATION OFFICER FOR COMPUTER SCIENCE (ND.HND)
37	MRS. YUSUF		REGISTRATION OFFICER FOR STATISTICS (ND/HND)

 

 

ACADEMIC BOARD MATTERS

The Academic Board is the highest decision making body in the Federal Polytechnic Offa. It is responsible for making decisions on all Academic matters from students Admissions, Accreditation, Academic calendar and consideration of student’s results amongst others.

While the Polytechnic Registrar serves as the Secretary of the Academic Board, the Academic Affairs Unit serves as the Secretary of the Academic Board, the assignment its unit has been handledwith outmost commitment

 

ADMISSIONS OFFICE

The Admissions Office is an office under the Academic Affairs Unit. It is headed by a Deputy Registrar who is the Admission Officer who coordinates the activities of the office and reports to the Rector through the Registrar and the Deputy Registrar (Academic Affairs Unit).

 

FUNCTIONS OF THE ADMISSIONS OFFICE/OFFICER

1. The Admission office handles the general administration of Admissions for National Diploma (ND) full time and Higher National Diploma (HND) through the online processing of admission.
2. The Admissions officer is the gate-keeper to the polytechnic portal on Admission
3. The Admission Officer is the secretary of the Polytechnic Admissions committee he attends the Academic Board meetings and liaise with the Joint Admissions and Matriculation Board (JAMB) Offices on matters of Admissions.

 

ADMISSION COMMITTEE

The Federal Polytechnic Offa has an admission committee which is a statutory committee charged with the responsibility of interpreting the Admission policy every year.  It also coordinates the admission process

The committee is chaired by the Deputy Rector (Academics) while other members include:

1. Dean school of Applied Sciences
2. Dean school of Business and Management Studies
3. Dean school of Engineering Technology
4. Dean school of Communication and Information Technology
5. Dean school of Environmental Technology
6. Dean of Examinations
7. Director of Academic Planning
8. Director of Institute of Continuous Education
9. Deputy Registrar (Academics)
10. Deputy Registrar (Institute of Continuous Education)
11. Deputy Registrar (Admission) Secretary

 

PROCEDURE FOR ADMISSIONS EXERCISE

The process of Admission is in two Categories, the first category is Admission into the Polytechnic Full-time National Diploma(ND) Programmes under the Joint Admissions and Matriculation Board (JAMB) Central Admissions Processing System (CAPS).

The second category is for the Admission through the National Diploma (ND) Part-Time programme and Hyper National Diploma (HND) (morning and evening) Programme which is motivated by advertising the programmes in two widely circulated National Newspaper

 

ADMISSION REQUIREMENTS FOR ND AND HND (FULL-TIME AND PART-TIME) 2019/2020 ACADEMIC SESSION

ADMISSION REQUIREMENTS FOR ND (FULL TIME & PART-TIME) AND HND FOR 2021/2022ACADEMIC SESSION.

S/N	DEPARTMENT	O’ LEVEL REQUIREMENTS
1.	ACCOUNTANCY	Credit passes in English Language, Mathematics and Economics are compulsory and any two credit passes from Commerce/Marketing, Account/Book-keeping, Government/Civic Education, Geography, Office Practice, Business Methods, and Biology/Agricultural Science, ICT/Computer Science.
2.	BANKING & FINANCE	Credit passes in English Language, Mathematics, and Economics/Commerce are compulsory and any other two credit passes from  Account/ Book-keeping, Office Practice, Government/Civic Education, Geography, Agricultural Science/Biology and Business Methods
3.	BUSINESS ADMINISTARTION	Credit passes in English Language, Mathematics, and Economics are compulsory and any other two from Commerce, Accounts/Financial Accounting/Cost Accounting, Business Management, Book Keeping, Geography, Government/Civil Education, Biology/Agricultural Science/Animal Husbandry/Fisheries, Information and Communication Technology/Computer Science, Insurance, Marketing/Store Keeping and Social Studies.
4.	INSURANCE	Credit passes in English Language, Mathematics, Commerce/Economics arecompulsory and any two from Insurance, Financial Account/Book Keeping, Biology/Agricultural science/Animal Husbandry, Geography, Business Method,Marketing, Office Practice,Government/Civil Education,Computer/ICT.
5.	MARKETING	Credit passes in English Language, Mathematics, and Economics are compulsory and any two Credits in any of the following Social Sciences subjects: Commerce, Account, Business Method, Geography, Marketing/Salesmanship, Storekeeping/Store Management and Civil Education/Government. Biology/Agricultural Science, Chemistry/Physics.
6.	MASS COMMUNICATION.	Credit Passes in English Language, Mathematics, and Literature in English are compulsory and any other two subjects from Yoruba/Igbo/Hausa, Commerce/Economics, Government, Civil Education and Biology/Agric. Science, Office Practice, ICT and CRS/Islamic Studies
7	LIBRARY & INFORMATION SCIENCE.	Credit Passes in English Language, Mathematics are compulsory and any other three subjects from History, Lit-in-English, Economics/Commerce, Fine Art Government,Biology,Physics,Chemistry, Basic Electricity,Geography, Typewriting,commerce/principles of Accounting.
8.	OFFICE TECHNOLOGY & MANAGEMENT	Credit Passes in English Language and Mathematics are compulsory and any other three subjects from Business Method, Commerce, Economics, Typewriting, Shorthand, Account, History, Literature in English, Government, Geography, Religious Knowledge, Biology/Agricultural Science, Office Practice, I C T and Civil Education.
P9.	SCIENCE LABORATORY TECHNOLOGY.	Credit Passes in English Language, Mathematics, Biology, Chemistryand Physics are Compulsory.
10.	COMPUTER SCIENCE.	Credit Passes in Physics, Mathematics and English Language are compulsory and any two credits from Chemistry, Economics/Geography, Biology/Agricultural Science/Health Science/Food and Nutrition, Statistics/Further Mathematics, Applied Electricity/Basic Electronics and Computer Studies/Information Communication Technology.
11.	STATISTICS	(i)   Credit Passes in Mathematics and English Language are Compulsory (ii)Any one at Credit passes in Chemistry, Physics, Computer Science/ICT, Biology/Agric. Science, Animal Husbandry, Health Sciences, Fishery, (iii) At least a credit pass from ant two of the following subjects: Economics/Commerce, Geography, Government, Civic Education
12.	FOOD TECHNOLOGY	Credit passes in Mathematics, English Language, Chemistry, and Biology/Agric are compulsory and any one of Physics, Technical Drawing, Economics/Commerce, Geography, Food and Nutrition. A pass Grade in Physics is required.
13.	CIVIL ENGINEERING TECHNOLOGY	Credit Passes in Mathematics, English Language, Physics and Chemistry are compulsory and any one subject from Biology/Agricultural Science, Technical Drawing, Basic Electricity/Basic Electronics, Auto Mechanics, Metal Work, Wood Works, Further Mathematics, Economic/Commerce, and Geography.
14.	COMPUTER ENGINEERING TECHNOLOGY.	Credit Passes in Mathematics, Physics, Chemistry and English Language are compulsory and any other one credit in Economics/Geography, Biology/Agric. Science/Animal Husbandry/Fisheries, Information and Communication Technology/Computer Studies, Applied Electricity/Metal Work/Technical Drawing/Further Mathematics.
15	ELECTRICAL ELECTRONIC ENGINEERING.	Credit Passes in English Language, Mathematics, Physics, and Chemistry are compulsory and any other one credit from Biology/Agricultural Science Economics, Geography, Applied Electricity, Basic Electronics, Metal Work and Technical Drawing.
16	MECHANICAL ENGINEERING TECHNOLOGY.	Credit Passes in English Language, Mathematics, Physics, and Chemistry are compulsory and any other one credit from Economics, Geography, Applied Electricity, Basic Electronics, Metal Work and Technical Drawing, Biology/Agricultural Science, Economic/Commerce and Auto mechanic
17.	ARCHITECTURAL TECHNOLOGY.	Credit in English Language, Mathematics, and Physics are compulsory and any two others from fine Arts, Technical Drawing, Wood Work, Metal Work, Building Construction, Geography, Chemistry, Biology.
18.	BUILDING TECHNOLOGY.	Credit Passes in English language, Mathematics and Physics are compulsory and any other two subjects from Further Mathematics, Chemistry, Biology/Agric Science, Geography, Economics, Building Construction, Technical Drawing/Fine Arts, Wood Work/Metal work, Block laying/Bricklaying, Concrete work.
19.	QUANTITY SURVEYING	Credit passes in English Language, Mathematics, Physics, are compulsory and any other two from Geography/Economics, Agric Science/ Biology, Chemistry, Technical Drawing/Fine Arts.
20.	SURVEYING & GEO-INFORMATICS	Credit Passes in English Language, Mathematics and Physics are compulsory and any other two subjects from Statistics, Further Mathematics, Chemistry, Technical Drawing, Basic Surveying, Geography, Economics, Biology/Agricultural Science.
21.	ESTATE MANAGEMENT& VALUATION	Credit passes in English Language, Mathematics, and Economics are compulsory.  i. One basic science subject from Physics, Chemistry, Biology, Agricultural science. ii. And any other subject from Geography, Government, Financial Accounting, Commerce, Fine Art, Metal works, Technical Drawing, Wood work.
22.	URBAN & REGIONAL PLANNING.	Credit passes in English Language, Mathematics are compulsory and any other three subjects from Geography, Physics, Chemistry, Biology, Agricultural Science, Economics, Statistics/Further Mathematics, Information and Communication Technology/Computer Studies, Technical Drawing and Fine Arts.
23.	AGRICULTURAL BIO-ENVIRONMENTAL ENGINEERING	Credit passes in English language, Mathematics, Physics, Chemistry are compulsory and any other one from Biology/Agricultural Science, Technical Drawing, Geography, Economics, woodwork
24.	MECHATRONICS ENGINEERING TECHNOLOGY	Credit passes in English language, Mathematics, Physics, Chemistry, and Biology.
25.	AGRICULTURAL TECHNOLOGY	Credit passes in English language, Mathematics, Biology/Agricultural Science, Chemistry and ANY one from Economics, Geography, Physics and Technical Drawing.
26.	PROCUREMENT& SUPPLYCHAIN MANAGEMENT	English language, Mathematics, Economics and Any other two from Storekeeping,Business Method, Principle of Account, Geography, Government/ Civic Education or Biology/Agricultural Science.
27.	PUBLIC ADMINISTRATION	Credit passes in English language, Mathematics, Government/History, Economics and ANY one from Geography, Principle of Accounts/Bookkeeping, Agricultural Science/ Biology, CRK/IRS, Home Economics/Home Management, Business Studies, Statistics, Marketing, Office Practice.
28.	HOSPITALITY MANAGEMENT	Credit passes in English language, Mathematics, Biology/Agricultural Science/Animal Husbandry and any two from Chemistry, Physics, Geography, Economics/Commerce, Catering craft, Food and Nutrition/Home Economics  , Yoruba/Igbo/Hausa

 

(B) ENTRY REQUIREMENTS FOR ALL HIGHER NATIONAL DIPLOMA PROGRAMMES

S/N	REQUIREMENTS FOR ALL HIGHER NATIONAL DIPLOMA PROGRAMMES (HND)
1.	Possession of a National Diploma certificate in the programme the candidate has applied for at a level not below PASS CREDIT obtained from the Federal Polytechnic, Offa or similar Institutions whose respective programmes have been accredited.
2.	Evidence of a minimum of one-year relevant post National Diploma industrial training experience and two year for candidates with Pass credit grade.
3.	Relevant five (5) ‘O’Level credits including English Language and Mathematics obtained at not more than two (2) sittings from such examinations as SSCE/GCE, NTC/NBC O ‘Level (WAEC/NECO/ NABTEB).

 

REGISTRATION PROCEDURES

 

• For ND Students

 

1. Entering Of Bio- data

Having accepted the offer of provisional admission into the polytechnic, students will be required to start registration by inputting their bio-data and upload their credentials/documents (results, state of origin, certificate of birth etc.) unto the Polytechnic Portal

1. Entering of O’ Level results
2. The Portal Administrator is expected to Pre-Install compulsory subjects while other subject requirements (optional) will also be preloaded without an option for the students to make input. For example, to register for Mass Communication, the compulsory subjects like English Language, Mathematics and Lit. in English must have been pre-installed while others (optional) to make five credit passes must also be preloaded for students to choose
3. Also, examination bodies, examination year/month and examination number must also be pre-loaded for students to choose from. This will be repeated for students with two sitting results

 

• Payment and generation of matriculation number

The expectation is that after the students must have completed the compulsory stages above, they would be directed to link for payment after which matriculation number would be generated

1. Having generated the matriculation number, the students would now be required to register for their Courses
2. Afterwards, they can now print out the summary of the completed stages and take first, to the HOD and last, to the Registration Officer for signing. It must be noted that the student will submit each copy of the signed summary to the RO and the department. The ROs are expected to take copies of the summary submitted to them to the MIS as evidence that the students have completed the registration processes.

 

 

 

 

1.1     For HND students

The stages for HND are same as ND but with addition of ND result and Industrial Training (IT) letter at Stage (ii)

1.2     Verification

The full automation of online registration procedure will also eradicate dealing with voluminous files usually submitted by the students as all the uploaded information regarding O’Level results would only be downloaded on an Excel Spreadsheet for the Verification Officer to work on.

1.3     Involvement of Bursary Department

Students are expected to take all evidence of payment i.e school fee, to the Bursary for collection of receipts.  The bursary department is also to be given access to the module to monitor progress of activities.

EXAMINATIONS AND RECORDS OFFICE

Another crucial function of Academic Affair unit is the keeping of student Academic records and issuance of result to graduates of this institution.  This office is very important to the polytechnic and Academic Affairs Unit as its functions gives credibility to the results issued by the Polytechnic.

VERIFICATION SECTION

The Verification Section of the Academic Affairs Unit carriers out verification of both O’Level and National Diploma (ND) results for the newly admitted students of the Polytechnic in both National Diploma level and Higher National Diploma Level. This is to check for the authenticity of their (students) claimed results.

The report of the verifications is submitted to the Academic Board before the second Semester of final exams for approval. The verification section is made of well-respected and trusted personnel.

 

THE TRANSCRIPT PROCESSING

Management in its effort to be Information Communication and Technology (ICT)compliance introduced online Transcript Processing. The Online Transcript is an official electronic academic history processed and sent from the Federal Polytechnic Offa to other Educational Institution or its representative for Academic Evaluation of students who intend to further their studies.

The online transcript processing is easier and more convenient as its offer a wide range of benefits for the Polytechnic and the Applicants living abroad and within Nigeria.

 

PROCEDURE FOR ONLINE PROCESSING OF ACADEMIC TRANSCRIPTS  

The Management in    its quest to adopt best operational practices as obtainable in advanced settings has commenced processing of academic transcripts online for graduates of the Polytechnic.

 

GUIDE TO ONLINE TRANSCRIPT APPLICATION

1. Visit https://portal.fpo.edu.ngwhich is the polytechnic website
2. Fill all the important section in the Bio Data form on the page and submit.

• A link will be sent to the email you provided in the Bio Data Form. Click the link to supply other important details and upload your Statement of Result or Testimonial or Certificate. Please, click on the Submit Button having uploaded any of the mentioned documents. Note: Please, supply valid details of the receiving addresses(s) and reference number where necessary.

1. A verification exercise would be conducted on the uploaded document(s) after which another link will be sent to your email to proceed on payment.
2. Click on the payment approval link and pay for your desired means of sending your transcript(s).

 

CERTIFICATE OFFICE

The certificate office is an office under Academic Affairs Unit which is invested with the processing and final issuance of the Polytechnic certificate to the graduates of this Polytechnic.

 

 

GUIDES TO APPLICATION FOR THE POLYTECHNIC CERTIFICATE

1. An intending graduate applicant musts make payment for the certificate and certificate holder through the remittal to the polytechnic
2. Fill certificate processing form obtainable form the certificate office and attached the following documents:
3. Two copies of evidence of payment of certificate and payment of certificate holder through online remittal
4. Two copies of statements of result/testimonial
5. Two recent passport photograph
6. Two copies of payment receipt and any of the following mean of identification

• Student personal ID-Card
• Voters Card
• National ID card
• International Card

 

REGISTRATION EXERCISE

It is important to note that student’s registration is an exercise that qualifies a student as bonafide member of the polytechnic community.

 

All student of the polytechnic whether fresh or old are expected to register for the prescribed number of courses in theory respective departments at the beginning of each session on payment of the school fees, which is done online through the Polythenic portal www.fpo.edu.g.

 

Registration for courses involves careful filling of the registration forms indicating the prescribed courses for the session (First and Second Semester). The printed online registration form will be endorsed by the Dean, Head of Department, the Student Registration officer who serves as the representative of the Registrar in the Academic Affairs unit. Registration is completed only when the Registration Officer who serves as the Representative of the Registrar in the Academic Affairs Unit has signed the Student Registration form printed online. Two copies of those form is submitted to the Registration officer along with other relevant documents that qualifies him/her for the programme

 

ASSESSMENT OF STUDENT PERFORMANCE

Students are assessed through Tests,Classwork and Assignment. These serve as continuous assessment based on 30/40 percent, while the examination itself takes care of the remaining 60/70 percent. A student who has no score in continuous assessment no matter his or her score in the examination cannot score more than 35percent.

 

GRADING

75-100	4.00	A
70-74	3.50	AB
65-69	3.25	B
60-64	3.00	BC
55-59	2.75	C
50-54	2.50	CB
45-49	2.25	D
40-44	2.00	E
0-39	0	F

 

Grade Point Average

Cumulative Grade Paid Average

 

GRADUATION POLICY

A student would be qualified to graduate if:

1. He/She has registered for at least two sessions or maximum of (08)semesters
2. All departmental requirement s are met
3. The cumulative average grade point is not less than 2.00.
4. Attendance at lectures is not less than 75% in each semester
5. The SIWES requirements are met (where necessary)
6. Project work is successfully completed

 

 

CLASSIFICATION OF DIPLOMA

CGPA	CLASSIFICATION
3.50-4.00	DISTINCTION
3.00-3.49	UPPER CREDIT
2.50-2.99	LOWER CREDIT
2.00-2.49	PASS